2019/20 NIKA DANCESPORT POLICIES
Welcome to NIKA Ballroom and Latin Dance Academy (part of The Ballroom, LLC), one of the longest running and the most successful youth Ballroom dance programs in the Pacific NW! We are thrilled to have you as a member of our elite studio.
Whether your goal for enrolling at our Academy is to get out and stay active while learning something new or you dream of something bigger such as participating on a competition team or pursuing a dance education or professional career in dance, we look forward to helping you reach for the stars! This letter is intended to help you navigate the studio with information, policies and procedures as you start your exciting journey!
NIKA International Academy accepts children age 3+, teenagers, young adults, adults and seniors. The majority of our programs (except for adult and senior social classes) are competitive. Although we all enjoy the artistic part of dance, Ballroom dance/DanceSport is considered an athletic activity.
Our classes are based on the age of participating dancers and their dance skills.
We offer 30-minute Pre-ballroom class once a week for beginners age 3-5 (no diapers!), Newcomers age 5-7 and 8-12 are required to attend two to three classes a week with one of them being a Conditioning class. Syllabus dancers are required to attend 3 classes a week with one of them being a Conditioning class, as well as Rounds session at least twice a month. Open level dancers attend classes based on their individual programs. If you are unable to attend classes, private lessons are required to keep the dancer up with the program.
To register for classes, please fill out a registration form, indicating the name, age and contacts for you and your dancer, emergency contacts and some other information that might be useful. For social dancers attending adult and senior classes no other form is required. For competitors and pre- competitors age 3+ we require an agreement signed by the dancer and their parent or legal guardian, as well as a one-time registration fee ($20).
Group Class Commitment
DanceSport/Competitive Ballroom dance season lasts 12 months: September 1 through August 31. Our studio operates without summer or winter breaks. We are observing only Independence Day (July 4th only), Thanksgiving (both Thursday and Friday), Christmas (December 24-25) and New Years (December 31-January 1). The nature of DanceSport is primarily a couple or a solo competition, so we can accept students at any time of the year without any impact on the other team members.
Dancers (and their parents, if under 21) are expected to give a 100% dance commitment once they are allowed to compete.
We understand the dancer might need to skip some classes due to illness, school events, competition travel time or family vacations. We also know that sometimes weather conditions or other circumstances out of our control may require class cancelations. Therefore we have based group class tuition on 46 weeks of classes per season, allowing additional 6 weeks for absence, or, with perfect attendance, those 6 weeks become the FREE bonus.
Tuition and fee general information
Tuition is paid MONTHLY in twelve equal installments, whether it is a long (5-week) or short (3-week) month.
A one-time registration fee of $20 is due at the time of registration & is non refundable.
Tuition must be received by the 10th of each month to avoid a $20.00 late fee.
Non sufficient checks are subjected to $40.00 fine.
There are no refunds for missed classes, but if you withdraw before the first class, you will
receive a full refund of tuition.
Please make your checks payable to The Ballroom, LLC when you take lessons and classes with Elena, Ekaterina. For lessons and classes with other coaches please pay directly to them. Cash, Checks and PayPal methods of payment are accepted. Our PayPal account is email@example.com. For other methods of payment please ask your coach. Please add 3 percent fee for all PayPal
Six weeks a year of possible absence time is included into your tuition. When you are able to give us advanced notice of a prolonged absence (over 4 weeks), we may be able to offer half tuition to hold your dancer's spot in a class, until your dancer can return.
If for some reason you cannot continue your education at NIKA, you can withdraw at any time of the year, but a 30-day written notice is required before withdrawal from the school, otherwise you will still be responsible for all charges. Please note that we do not prorate your tuition fee, so your last month must
still be paid in full.
In the event of inclement weather, we will follow the School District information for closures.Possible cancelations due to weather conditions are included in to your tuition.
Holiday & Studio Closures
We are closed only on Independence Day (July 4), Thanksgiving celebration(both days), Christmas (Dec
24-25) and New Years (Dec 31-Jan1).
Private lessons and consultations
All our teachers and directors conduct private lessons. While social dancers can enjoy the benefits of private instruction from time to time if needed, it becomes an essential learning tool for competitive ballroom dancers, together with technique classes, competitive rounds classes, self-practice, conditioning and stretching. Private lessons/consultations can be scheduled on a weekly basis (recommended) or by a single lesson/consultation. For single lessons the payment is due at the time of scheduling. For weekly recurring lessons the payment is due at the end of each week. 24-hour cancelation is required for a refund/reschedule. Otherwise sickness with doctor’s written notice can be the only valid option for refund/reschedule.
Unpaid balance policy
Anyone who has an outstanding balance at the end of the month will not be allowed to participate in class until the balance has been paid in full. All unpaid balances will be sent to collection after 3 months.
When you register for classes at NIKA Academy, we collect contact information such as guardian names, addresses, phone numbers, emergency contacts, e-mail address and student information such as student names, birthdays, medical conditions, and your comments. Some of the information is required and is noted with an asterisk on the forms. This information is needed to manage studio business and will not
be used or sold for any other purpose, except as described above. Some of the information is optional and is requested to help us better understand our customers and is used only as needed for studio business. This information will not be used or sold for any other purposes, except as described above.
General liability release of claims
General liability and release form is a part of this contract and has to be signed for each participant before the first class or lesson.
Attendance expectations and minimum participation policy
Due to nature of Ballroom dance we expect up to 8 students at the class. Additional students can be accepted only with teacher’s approval. Time adjustments are made to classes based on 2 or less students in attendance.
Students arriving more than 15 minuses late will not be allowed into the class. Chronic tardiness warrants discussion with parents and child of importance of entering class on time. Late arrivals disturb and disrupt class flow, as well as promotes potential injury.
Please stay at home if your child:
• has a fever
• is vomiting
• has a diarrhea• has a rush
• has a head lice
• has been in the hospital and was not released by medical provider to return to school
If your child is injured and not able to dance, but is able to sit and observe the class and participate in written tasks, we strongly recommend you to come. Full participation will only be available with doctor’s release.
Not ready to participate/separate
Children emotionally unable to participate are suggested to withdraw and wait until child is ready for such activities. Refunds are issued for any unused tuition.
NIKA Academy reserves the right to cancel class due to insufficient registration. All unused tuition will be refunded
Faculty change or teacher substitute
NIKA Academy reserves the right to engage a substitute teacher when the regular teacher cannot attend class.
Schedule subject to change
NIKA Academy reserves the right to change the schedule of classes based on studio/teachers’ availability. Class participants will be notified via phones/emails/messengers provided during registration.
Information about studio news, announcements, closings
To stay in the loop of NIKA events, please sign up to our Facebook group at https://www.facebook.com/groups/NIKAIDA/
Dress code and class attire expectations by class and genre
• Girls: leotard, leggings & socks or tights, simple skirt, ballet or pre-teen ballroom shoes,
hair pulled up.
• Boys: tight t-shirt, dresst rousers or ballroom dance pants, socks, ballet or pre-teen ballroom
Junior and older dancers:
• Ballroom: long skirt and leotard or shirt, ballroom or practice shoes.
• Latin: leggings and or skirt and leotard or shirt, latin or practice shoes.
• Ballroom: dance pants and dress shirt, ballroom shoes
• Latin: dance or sweat pants, tight or lose shirt, latin shoes
Where to purchase dance shoes
We require all dancers to have dance shoes that provide enough support for their feet. We can recommend companies like Capezio, International, Supadance, Paoul, Dance Naturals, Freed, Aida, Ray Rose. Please consult with your coach before buying your shoes. Dancers will not be allowed on the floor without appropriate pair of shoes. Dance shoes cannot be worn outside of the dance studio
We expect our dancers to look neat and fresh during their time at the studio. Please use deodorants and mints, but not chewing gums on the dance floor. No food or drinks except for water bottle at the studio. Please silence your cell phones and use them only in case of emergency. If you need to make an urgent call, please talk outside of the ballroom. Pick up trash, your clothes, and don’t turn things on, off, up, or down in the space without permission. Watch your language, even when you mess up. If you find you have too many questions about something, save them for after class.Don’t visibly yawn or show boredom. You may get away with it in a lecture hall, but not dance class. Bring a towel to wipe your sweat off.
Don’t record or photograph anything without permission.
Master Classes and Workshops
Master teachers and well-known instructors are periodically invited to NIKA Academy to hold masterclasses and workshops. These are offered outside of the regular class schedule and are available for a per-class charge that is in addition to your regular tuition. Master classes and workshops will be announced in advance. Students should sign up in advance and only if the class was offered to them. If the class was not offered to your child, it means it is too early for their age and level.
Competitions, showcases and performances
Members of our Academy will participate in a number of local, regional, national and international competitions throughout the year, as well as showcases and performances. The exact number of competitions and showcases required of your child per year will be determined and announced by Academy directors. Please keep in mind that participation in competitions and show performances is a very significant part of dancers' development.
In competitive Ballroom dance/DanceSport we have rules and requirements set up by two national federations (NDCA and USA Dance) and, for dancers competing abroad, international federations. General rules regarding costuming, list of allowed elements, hair and makeup are very similar throughout all federations that competitions might be accredited or organized by. When preparing for your first competition, please consult your coach for requirements and follow the rules in order to not get disqualified from the event.
Non-competitive showcases and performances are usually not related to any dance federation. Each non- competitive showcase and performance may have its own rules regarding costuming and tickets. Please make sure you have all information you may need ahead of time.
Dancers must arrive to the performance with their hair and make-up completed one hour prior to their scheduled time of competition/performance in either street clothes or warm-ups with their recital
costume(s) in hand.
Dancers may not leave until the end of performance/competition unless released by their coach and have to stay in their costumes for the award presentation.
If small children attend the performance, they need to remain seated for the duration of the program. Children are not allowed to roam up to the front of the stage area or into the aisles before or during the performance. If your child cannot sit still for at least 1 hour, it is recommended they do not attend. Children are not allowed to sit on the floor, parent laps or in the aisle at any time and are required to have their own sit.
During the performance we ask that you remain seated, giving the dancers your undivided attention. All guests attending the performance must plan to stay for the entire show. If you need to leave your seat, please do so in between dance numbers only.
No eating or drinking is allowed during any performance.
Whether or not students are planning on a professional dance career, good discipline, working toward a goal, and learning to accept challenges and disappointments are lessons needed for life. In order to maintain a high level of training and discipline for our dancers, we need everyone’s cooperation: even our youngest dancers benefit from a structured environment.
Class observation is allowed only during the last 5 minutes of the regular class, but is strongly encouraged during the Saturday round sessions. For new students we welcome parents to stay and observe your child's first one or two classes to ensure you and your child are comfortable and that the class is a good fit. If you are observing a class, please turn off your cell phone, choose a sit closer to the entrance into the classroom and take off your shoes. Absolutely no loud conversations, corrections to your kids or any other form of lesson interruption.
If you are observing the class we are asking you to NOT TAKE PICTURES OR VIDEOS of other dancers.
We ask you to please keep our hallways clean and quiet while you are waiting there for your child. If you have younger children with exuberant energy and voice boxes please take them outside of the lobby. Our staff and neighboring businesses are working very hard to teach quality instruction to the students and the noise level in the lobby is distracting.
If you have a question or concern, please direct it to one of our directors or your coach. We expect our students to treat each other with respect and the same rule applies to parents. Gossiping will not be tolerated.
At NIKA Academy we promote healthy eating and healthy habits. We ask that you be mindful of what students eat and drink. This is up to your discretion but understand the better they eat the better they dance. Absolutely no smoking, drinking or drug use is allowed at the studio by both dancers and parents!
If a dancer or parent conducts himself or herself in a manner that is obscene, offensive, violent, aggressive, demeaning or disrespectful we reserve the right to refuse service.
We at NIKA Academy want the best for your child. If a teacher or staff member disciplines your child the parent should support the teacher. If you disagree with the behavior modification than you are welcome to set up a meeting to discuss the situation with your coach. 99% of the time the staff member’s sides of the story is very different than your child’s testament. Breaking the coach’s authority with your own in front of your child is demeaning and breaks the line of respect between coach and student. Always handle a problem with professionalism. You are a role model for your child.
It is the responsibility of each parent to pick up their child immediately following their class or practice. Parents must supervise younger siblings at all times while in the hallway or outside the studio. Children are not allowed to run or play inside or outside the studio for obvious safety reasons and to be considerate to adjoining businesses.
Lost and found
NIKA Academy is not responsible for any lost items.
Understanding dance education
Dance is an individual art form and children need to be allowed to achieve at a pace that’s comfortable. Encourage your child to be the best that he or she can be regardless of what others may achieve. No two students will progress at the same rate, even if they experience the exact same training. It’s important to encourage children to focus on themselves, give their all, and be satisfied with their own achievements.
Not all children will develop into professional dancers. One of the primary goals of our team is to teach life lessons and skills that offer children the best chance for success. Dance education encompasses far more than technique and the steps your children learn. We believe the discipline of dance training gives young people a better understanding of commitment through learning, experiencing the spirit of teamwork, and discovering what they can accomplish through hard work.
Our goal is to educate the minds, bodies, and souls of our students, teaching them the skills needed for a successful life, whether or not they stay involved in dance.
We hope you will have an incredible season at NIKA!!!
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